Making copies of your calendar entries, contacts, emails, and other data saved in your Office 365 account is the process of backing up your Microsoft Office 365 emails. This backup can be used to restore data if it was accidentally removed, corrupted, or lost due to another reason.
The article discusses the most effective techniques to back up Microsoft Office 365 emails. In addition, we developed the professional Office 365 Backup Solution, which will make it simple for you to backup your emails from your Office 365 account. Here's a comprehensive explanation of how and why this is possible:
• Users might accidentally erase important emails or data.
• Malicious attacks, like ransomware and phishing, can cause data loss or harm.
• Gaps in the retention policy: Not all circumstances or user-specific needs can be met by Office 365's default retention rules.
• Certain sectors have severe data retention rules to ensure legal compliance.
• User Error: Data loss might occur due to setup or other user faults.
With Microsoft Office 365, there are several tools and methods available for email backup.
Outlook may be used to backup Microsoft Office 365 emails by exporting them to a PST (Personal Storage Table) file. The precise actions to take in order to do this are as follows:
• Launch Microsoft Outlook on your PC.
• Click the "File" tab in the upper-left corner of the Outlook window.
• Choose 'Open & Export' from the File menu.
• Choose "Import/Export" by clicking. The Import and Export Wizard will subsequently be launched as a consequence.
• Select "Export to a file" in the Import and Export Wizard and click "Next."
• Select 'Outlook Data File (.pst)' and click the 'Next' button.
• Select the specific folder or email account you wish to back up. You can select a single folder (like Inbox) or your whole inbox.
• Check the "include subfolders" option
• Press "Next."
• Select desired settings for duplicate items. Typically, you may leave 'Replace duplicates with items exported' as is.
• Choose "Finish."
Office 365 Backup Tool, a reliable third-party tool, allows you to back up Microsoft Office 365 emails to a number of file formats, including PST, EML, EMLX, MBOX, and MSG. The application provides a fast and safe way to back up Office 365 emails. You can try it right now.
Step 1: Run Office 365 Backup Tool on your PC.
Step 2: To access the IMAP server, provide your login information.
Step 3: Select each email folder you want to back up.
Step 4: Choose an output file format from the options provided.
Step 5: Set an export destination for the backup file.
Step 6: For starting exporting Office 365 mailboxes to the desired file format, select the Process Now option.
Email backups for Microsoft Office 365 are critical for keeping data secure and available. Combining manual exports, external applications, and Office 365 capabilities can assist you in developing a comprehensive backup plan that ensures data safety and compliance with storage standards.
