Basic Steps to Import an Outlook PST File or Folder as a PDF |

Basic Steps to Import an Outlook PST File/Folder as a PDF

Since PDF is the most often used and comfortable format for sharing data with end users, you can find yourself in a position where you need to import Outlook PST data into PDF format at any time. The issue of exporting PST data to a PDF can be resolved in a multitude of ways. Selecting the most appropriate approach from the variety of possibilities at available to guarantee the desired results is the primary issue. In this blog, we try to answer user questions on how to import an Outlook data file as a PDF, whether Outlook is installed or not. Continue reading the site till the very conclusion to obtain the ideal remedy for your situation.

How Come Outlook Data Must Be Imported into PDF Format?

There are multiple good reasons for converting PST data to PDF documents. These explanations might change depending on the individual or the circumstances. We'll go through a few common reasons why Outlook PST files convert to PDFs.

Outlook is required in order to work with or open PST files.

PDF files can be easily managed and transported, but PST files cannot.

The only file extension that has an autonomous nature is PDF. This implies that these files are accessible from any location, independent of hardware, software, or operating system.

Different levels of security, including passwords, watermarks, and digital signatures, are involved with PDF files.

PDF files are accepted as legal documents in practically all sectors since they are difficult to alter or corrupt.

Methods to Import Outlook Data Files in PDF

Using Adobe Acrobat Pro

Outlook does not directly offer the ability to save PST files in PDF format, as you are fully aware. A third-party software called Adobe Acrobat offers an Outlook plug-in that allows users to save Outlook files in PDF format. Nevertheless, the software is one of the priciest PST-to-PDF conversion devices on the market. If you have Adobe Acrobat Pro with you, follow the following steps:

Start the Microsoft Outlook software on your system.

Using the menu bar, click the Adobe PDF option.

Select the documents to export as PDF files.

The Adobe PDF tab comes up with four more possibilities; you need to select "Selected Messages" from this menu.

Next, select New PDF from the list of options. It will open a new tab for saving. Here, finds the preferred location, rename the file, and then pick the Save button.

The above-mentioned method helps in creating PDF files from Outlook emails. You can save new emails to an already-created PDF document by choosing the “Append to Exit PDF” option in the drop-down menu. It also provides the facility of “Setup Automatic Archival," which directly saves newly generated emails in PDF.

II. Using Microsoft Print to PDF

If your machine has Windows 10 edition and you are working on Outlook 2016 or later editions, then this method might be helpful for you.

Run Outlook application and select the email file in PST.

Go to Ribbon and click on the File tab>>Print option.

After that, select Printer and select Microsoft Print to PDF from the drop-down menu.

Next, hit the Print button.

In the Saving Wizard, choose the desired location path and file name to save the PDF file.

Click on the Save button.

The saving process started, and the selected emails were successfully saved in PDF file format.

Using an Automated Method

If you find the previously described procedure unhelpful, you can look at it with the Softaken Outlook PST to PDF Converter program. The software has been designed for converting PST files into PDF files in bulk. You don't need to install Outlook or any other program in order to directly move an unlimited number of PST files to PDF with this software. "How to import my Outlook data file as PDF" is a user problem that the tool quickly resolves. After using the tool for a while, the majority of users left good feedback.

Conclusion

As of yet, no issue has been identified as causing problems or difficulties with the PST file export to PDF process. The program offers a number of customization options so that users may make PDF files that suit their needs. Any 32- or 64-bit Windows operating system can be used to execute the software. The utility can extract PST files from any version of Outlook, including 2019, 2016, 2013, and all earlier versions.

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